In a factory, purchases never arrive neatly. A blanket order is delivered in several shipments, each with its own delivery note, and the supplier invoices when it suits them: one invoice for several delivery notes, or several invoices for one order. Matching all of that by hand is what keeps the accounts payable team busy today.
The problems we see at manufacturers
Partial deliveries
An order arrives in several delivery notes and is invoiced at once, or the other way round.
Variable weight
The coil, pallet or raw material weighs differently from what was ordered and the invoice doesn’t match by the kilo.
Off-contract prices
Surcharges, freight or price increases that get paid because nobody compares them with the order.
Invoiced but not received
You pay what the supplier invoices, not what actually arrived at the warehouse.
Work out in a minute what manual invoice matching costs at your volumes.
Calculate my savingsWhat changes with Finaro
- Purchasing and the warehouse record receipts as usual; paper delivery notes are captured with a phone.
- Accounting stops keying in data and only reviews exceptions, with the reason and the document side by side.
- Finance leadership sees committed spend before the invoice arrives, and month-end stops waiting.
- Different tolerances for raw materials, freight or services, set by you.
For the detail of the control, read what three-way match is and how to automate it or how to match delivery notes and invoices.
Frequently asked questions
Does it work with blanket orders and partial deliveries?
Yes. Finaro matches several delivery notes per invoice and several invoices per order line by line, even when the order is delivered in several shipments.
What about variable-weight goods?
You set tolerances by product, supplier or category. Anything inside is approved automatically; anything outside goes to review with the difference calculated.
Do we have to change ERP?
No. Finaro works with the purchase orders and delivery notes already in your ERP and hands it the validated invoices.