Product
The whole accounts payable cycle, in one platform.
From the moment a supplier sends the PDF until the entry is in your ERP: capture, extraction, matching, duplicate control, approval and traceability.
01 · Capture
Every invoice and delivery note, collected without anyone forwarding them.
Finaro watches the inboxes you connect, receives the photos you take with your phone and automatically separates invoices, delivery notes and everything else. It also imports your history so you start with context from day one.
Outlook and Gmail inboxes, connected by you
Phone camera capture for receipts and paper
Automatic classification by document type
Up to one year of history imported
INBOX · invoices@company.com
Suministros Vértice S.L.factura_F-2026-0417.pdf
InvoicePlásticos Arvel S.A.albaran_8841.pdf
Delivery noteTransportes Ruta Nueve S.L.escaneo_0932.pdf
InvoicePhoto from phoneticket_1107.jpg
Sales newsletternewsletter.pdf
DiscardedEXTRACTED FIELDS
TypeInvoice
SupplierSuministros Vértice S.L.
Tax IDB87654321
Document no.F-2026-0417
Net amount€2,480.00
VAT€520.80
Total€3,000.80
Supplier recognised by tax ID · assigned to Planta Norte S.L.
02 · AI extraction
Reads the document the way your best clerk would.
Extracts the header and lines of every invoice and delivery note, identifies the supplier by tax ID and tells their details apart from your own company’s, even on the same page.
Type, supplier, tax ID, net amount, VAT, total and number
One supplier, even when it signs with different names
Every document assigned to the right entity
03 · Three-way match
Purchase order, delivery note and invoice, matched with rules you understand.
Matching isn’t a black box: it’s a deterministic rules engine that catches quantity, price and terms discrepancies before payment. If something doesn’t match, you see which line, by how much and against which tolerance.
Tolerances by amount, quantity or percentage
Partial deliveries and several delivery notes per invoice
Exceptions with the reason explained
EXCEPTION · F-2026-0417Review
LinePODelivery noteInvoice
DIN 933 M8 bolt100 pcs100 pcs100 pcs
2 mm galvanised sheet50 pcs40 pcs50 pcs
More units invoiced than received on line 2. Out of tolerance. Sent to Laura Gómez (Purchasing).
Comparison
Beyond OCR and what your ERP does.
| Capability | Generic OCR | ERP only | Finaro |
|---|---|---|---|
| Reads invoices and extracts the data | |||
| Extracts lines, not just the header | By hand | ||
| Matches order, delivery note and invoice | By hand | ||
| Partial deliveries and variable weight | By hand | ||
| Duplicates even when numbering changes | By hand | ||
| Learns from your team’s corrections | |||
| Posts with journal entry and due dates | By hand |
Industrial complexity
OCR tools digitise documents. Finaro understands industrial operations.
Partial deliveries
One order, several delivery notes, several invoices: cascading matching resolves it without intervention.
Variable weight
Catch-weight goods such as food or metal: tolerances by product, not rigid rules.
Multi-entity
Groups with several entities and sites: routing and posting to the right company.
ERP-specific connectors
Connectors built for each ERP, with its own numbering series, accounts and supplier setup.
Deterministic and auditable
Explicit, traceable rules: essential when the output touches real payments.
Hands-on rollout
Guided deployment with your team, in your language and on your real documents.
And everything you need around it.
Duplicate control
Recognises the same invoice even if it arrives twice or with a different number. Doubtful cases go to review; anything already approved never returns to pending.
Approvals
Every document reaches whoever should approve it by supplier and entity, with alerts when something gets stuck.
Company memory
When your team corrects something, Finaro remembers it and applies it to that supplier's next documents.
Suppliers and orders
Supplier records with primary and secondary tax IDs, and a purchase order view with receipt and invoicing status.
Multi-entity
Several entities in one account. Company mergers and bulk tax ID changes when the group reorganises.
Search and history
Find any document instantly, filter by source, see who changed what and when, and get analytics on your accounts payable process.
See it working with your documents.
Book a demoFinaroAccounts payable automation for industrial companies.
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